The effective management of communication needs to have a well-planned structure which takes the challenges of communication into consideration. It will be important for any project manager to have a realistically achievable plan and structure in place at the very start of the project in order for their time to be used as efficiently as possible. The software programs utilized to manage communications must either be a component of or integrate with the project management program.
Although the management of communications might be important, it is easy to become blinded by the complex systems needed to achieve the effective degree of management needed. It is simple and subsequently failing to appreciate that communications in themselves are not the end but the means by which the project to be completed on time and within the projected budget.
Any valuable communication management strategy will need to address a number of important issues, including how the information will be collated from the various parties involved such as work groups, executive management personnel, clients, suppliers, and others. If multiple methods of communication will be used, this could result in several alternative strategies. It is possible that time zone differences will need to be taken into account simply in terms of planning for the collation of messages, information, feedback and status reports.
There are perhaps four specific benefits inherent in employing a successful communication management system, apart from making the project manager's job a good deal less stressful:
The first benefit is clearly the increased likelihood of the clients' or stakeholders' needs being met in terms of successful project resolution. As these needs may fluctuate as the project develops, revealing new possibilities, new developments or greater understanding, this must allow for flexibility where possible.
The second benefit of a solid communications strategy will be the fact that it becomes much easier to track the progress of the project, including logging development and forecasting completion dates for each of the various departments working as separate units.
Thirdly, as this progress is tracked and recorded, development testing, performance criteria evaluation and project documentation can be amended, updated and recorded accurately.
Finally, it should not be underestimated how beneficial effective communication management can be as far as overall enthusiasm and commitment to the project is concerned. As increasingly many large-scale projects are handled by a multitude of segregated departments, it will be crucial to the eventual success of the project as a whole to ensure that each department feels valued, and feedback received, which can only be achieved if the project manager and management executives are perceived as listening to what they are saying.
Although the management of communications might be important, it is easy to become blinded by the complex systems needed to achieve the effective degree of management needed. It is simple and subsequently failing to appreciate that communications in themselves are not the end but the means by which the project to be completed on time and within the projected budget.
Any valuable communication management strategy will need to address a number of important issues, including how the information will be collated from the various parties involved such as work groups, executive management personnel, clients, suppliers, and others. If multiple methods of communication will be used, this could result in several alternative strategies. It is possible that time zone differences will need to be taken into account simply in terms of planning for the collation of messages, information, feedback and status reports.
There are perhaps four specific benefits inherent in employing a successful communication management system, apart from making the project manager's job a good deal less stressful:
The first benefit is clearly the increased likelihood of the clients' or stakeholders' needs being met in terms of successful project resolution. As these needs may fluctuate as the project develops, revealing new possibilities, new developments or greater understanding, this must allow for flexibility where possible.
The second benefit of a solid communications strategy will be the fact that it becomes much easier to track the progress of the project, including logging development and forecasting completion dates for each of the various departments working as separate units.
Thirdly, as this progress is tracked and recorded, development testing, performance criteria evaluation and project documentation can be amended, updated and recorded accurately.
Finally, it should not be underestimated how beneficial effective communication management can be as far as overall enthusiasm and commitment to the project is concerned. As increasingly many large-scale projects are handled by a multitude of segregated departments, it will be crucial to the eventual success of the project as a whole to ensure that each department feels valued, and feedback received, which can only be achieved if the project manager and management executives are perceived as listening to what they are saying.
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